Stop Burning Margin on Manual Work — Recover 20%+ of Senior Partner Time
Olyra's AI Operations Consulting is a 4-week AI diagnostic for legal, accounting, consulting, agency, and A&E firms ($5M-$75M). We map every layer of your operation — utilization, intake, project ops, knowledge management, admin — and find the changes that recover the most margin.
If you run a services firm, you're probably losing margin in five places
Utilization below 65% — and you can't explain why
Your billable hour target is 1,800. Realized hours are 1,400. The gap is in admin, internal meetings, and rework — but the data is buried in time entries nobody analyzes.
Project margins erode mid-engagement
You learn a project is over budget at the monthly review — when there's nothing left to do but eat the loss. Real-time burn alerts don't exist.
Senior partners stuck on manual work
Your highest-rate people spend hours on time entry, billing review, status updates, and client reporting that AI could do. Margin compression is direct.
Client intake takes 45 minutes when it should take 8
New matter / engagement / project intake is a manual gauntlet of forms, conflict checks, scoping, and routing. New work waits days to start.
Every project starts from scratch
Knowledge from past engagements lives in individual partner heads or scattered SharePoint folders. New projects rebuild what was already done.
Time entry compliance always behind
WIP write-offs are a routine line item. Time entered weeks late under-recovers billable value. Realization rates suffer quietly.
average operational efficiency improvement within 120 days
Across logistics, retail, manufacturing, and services clients. For services firms specifically, this typically maps to a 5-8 point utilization gain, 15-25% reduction in admin time, and 30-50% faster client intake. See our results methodology →
How our consulting engagement works in services firms
A focused 4-week diagnostic. We work from time entries to client outcomes.
Assess
Weeks 1-2: We connect to your PSA, time-tracking, billing, and CRM systems. We profile every project, every practice area, every utilization pattern for the past 12 months.
Illuminate
Week 3: We surface the operational blind spots — quantified in dollars of margin and senior-partner hours, ranked by ROI, mapped to specific AI interventions.
Accelerate
Week 4 + beyond: You receive a prioritized action plan. We can build and deploy the highest-ROI interventions — intake automation, project burn alerts, knowledge management AI, time-entry assist.
The Professional Services Operations Scorecard
A 12-question diagnostic that produces a personalized report grading your firm across the six dimensions where mid-market services firms leak the most margin — with industry benchmarks for legal, accounting, consulting, agency, and A&E.
- Score your firm in under 5 minutes
- Industry benchmarks for legal, accounting, consulting, agencies, and A&E
- Three personalized recommendations with estimated margin and time impact
- No demo call required
How a 60-attorney law firm cut intake from 45 minutes to 8 — and recovered 11% partner time
The challenge
A regional law firm was losing new business because intake was a 45-minute manual process: conflict check, scoping, fee discussion, engagement letter prep, matter setup. Senior partners were doing 30% of the intake work themselves because no one else could navigate the systems.
Olyra deployed a 4-week consulting diagnostic. We mapped the intake workflow, identified the AI-automatable steps, and built an integrated intake system across their PMS, conflict-check tool, and engagement letter generator.
Read the full case study →Measured Outcomes
What managing partners say about working with Olyra
I got 11% of my senior partners' time back. That's worth more to my P&L than any line item I've changed in 5 years.
The consulting diagnostic found 6 utilization points hidden in our PSA. We didn't change tools — we changed how we used them.
The first thing they fixed was time-entry compliance. Realization moved 4 points. The engagement paid for itself in 60 days.
Ana Fernandes
Ana spent 15 years in operations leadership before founding Olyra to bring AI-driven operational intelligence to mid-market firms — including professional services firms struggling with margin compression and partner-time scarcity.
Olyra's team operates from Miami and São Paulo, serving services firms across North America and Brazil. Every consulting engagement is led by senior consultants with hands-on services-operations experience.
Connect with Ana on LinkedIn →Common questions
Find the partner time you've been losing.
Get the free services scorecard. Or book a 15-minute strategy call this week.
Questions first? Email sales@olyra.ai or call M-F 9am-6pm ET.